Collaboration is an important factor in building a collaborative and successful work environment. Whether it’s a small business or a large enterprise, encouraging team collaboration should be a key priority for any organization. The current working from home situation has made team collaboration a worrying thing for many organizations. They are searching for new and creative ways to promote teamwork among their widely dispersed employees. In this blog, we will look at some of the key ways to improve team collaboration.
Clarity about company’s goal: The best way to initiate team collaboration
Before searching for other ways to improve team collaboration, organizations must understand that collaboration can be difficult to achieve in the absence of a clear goal or cause. Make sure to give your employees a reason to show up their dedication towards their work and be passionate about whatever they are doing. As most of the employees are working remotely and far away from teammates, it’s the right time that companies must emphasize and reiterate their mission to all employees. Each employee in the company must be aware of their company’s mission and long-term goals.
The reason why employees must be clear about the company’s goal is that when all employees are being invested in the same goals, they will automatically collaborate on their own. In the absence of a clear and enthralling cause, employees will have no solid reasons to work together.
Effective communication: The lifeblood of any activity
Now that it is clear that effective team collaboration requires a clear purpose and mission, another important consideration to enhance team collaboration is effective communication. A well-established communication system is an essential tool to spread awareness or work-related information among employees to encourage them towards achieving the business goals. The need for effective business communication has risen the demand for various advanced communication tools and channels. One such modern business phone system that has gained a lot of popularity in recent times is the VoIP phone system. Several organizations are leveraging the benefits of VoIP technology to manage their communication processes across various channels.
VoIP technology easily integrates various forms of business communication into one comprehensive package. This technology makes it possible for employees to communicate effectively with each other, with customers, with management, and with other people associated with the business. VoIP has made it possible for teams to work together, regardless of where they are located. It would be correct to say that the present work from home business model is successful due to the availability of VoIP phone systems and high-speed internet.
Businesses that are already using VoIP phone service can easily encourage team collaboration. With cost-effective in-network calls and international calling, employees can easily collaborate regardless of their working location. VoIP has made it easier for businesses to encourage their teams to use assorted means including a phone call, virtual meeting, or video conference to work together and collaborate effectively.
Highlighting individual strengths: To encourage collaboration for a particular job role
Though highlighting individual strengths doesn’t directly associate with collaboration. However, it is very much important for teams to perform a job perfectly and be successful. For a project to be successful, every team requires a different skill set from its members. This will help in delivering the particular project on time
Therefore, to build a good team, it is vital to find the right candidates with the right skill sets and who can work together effectively. It means that the team collaboration task starts from the beginning when you start searching for candidates for a particular job role.
VoIP technology plays an important role in helping organizations to hire the best talent, irrespective of their location. With remote working options and flexible scheduling, organizations can hire the right talent pool for the particular job and team from anywhere in the world. VoIP technology allows employers to conduct the virtual interviews via video conference calls to find the right talent. They can also easily onboard the new employees with online training processes. When you hire a fully-efficient team, they will automatically collaborate to achieve the desired results.
Encourage socialization among employees outside of work: For improved collaboration
Another effective way to enhance team collaboration is to encourage teams to socialize together outside of work. Socialization is very important as it allows members to connect on a deeper level as compared to the everyday working environment. When employees connect with each other via informal means of communication channels, they see others as real people. Socialization also helps in building trust with each other.
Taking part in social activities or facing a shared challenge together allows employees to know each other better. It helps in improving their relationships, building strong bonds, avoiding misunderstandings, prejudices, or mistrust. To make people socialize outside the workplace to improve team collaboration, organizations can plan various virtual social activities with the help of an effective communication system.
Reward collaborative actions: When the team demonstrate the desired outcomes
Sharing the benefits of team collaboration with the employees is not enough. It is equally important to encourage such behavior and reward it when teams demonstrate the desired outcomes. Organizations can introduce numerous ways to share the process and results of better collaboration efforts. They can immortalize various success stories in some or the other forms to inspire their employees. They can reward the entire team with the help of newsletters or photos highlighting the success of a big project executed by the entire team.
Encourage out of the box thinking and innovative ideas: For better results
Organizations must encourage teams to come up with creative thinking and innovative ideas. This helps in improving individual strengths within the team. When teams are allowed to share their ideas, they are likely to collaborate effectively and bring in better results.
When individuals work as a team, they can borrow the creative ideas from others having different skill sets, backgrounds, and experiences. Individuals with unique perspectives can make a great team and use their talent to create innovative products and services.
These are some of the best ways to encourage team collaboration. Whether you are a small business or a large enterprise, if you manage and get successful in encouraging team collaboration, your chances of success also increase greatly.